Dear Colleague,

As we are sure you have heard by now, Vancouver Coastal Health (VCH) has informed the VSB that K-12 staff in the VCH region will be prioritized for COVID-19 vaccination.

The vaccinations will be available to staff on a site-by-site basis as determined by VCH. There will be a weekly roll out beginning this week for access to vaccinations on Friday evening, Saturday and Sunday. Staff will be notified when they are eligible and are unable to receive the vaccine in advance of that notification, but will be eligible at any time after that notification. To prevent delays in the vaccination process, please do not attempt to register unless you have been notified that you may do so.

The notification will include the link to register along with a list of sites where the vaccinations will be given. Note that you will be able to access appointments in other areas indicated by VCH if it is more convenient for you to do so. There is a requirement to bring documents to the vaccination site to prove eligibility including a copy of your pay advice which should have information on your current assignment location at the bottom. The board will be sending information on how to access your pay stub along with the notification in case anyone is unsure. A screen shot or print out of the most recent pay stub will be proof of eligibility. For members who are currently “unassigned” according to their pay advice or who have an incorrect location on their pay stub, the administrator will be able to issue a letter that indicates your eligibility for vaccination. We learned today that TTOCs in a call out longer than a week and teacher candidates will be eligible when the school they are working in is notified. The administrator will issue a letter for those groups to indicate their eligibility. You will also need to bring other documentation as detailed in the notification from VCH.

Further details of the roll out for other members not assigned to a site such as TTOCs and itinerant members is yet to be determined. The board did indicate that those members who are on leave are not eligible to be part of the prioritized roll out as they are not currently working within the K-12 setting.

Please understand that there are many unanswered questions at this time and that the priority was given to getting the vaccination process started rather than to the ironing out all the details. As more information regarding this matter becomes available, we will keep you up to date.

In Solidarity,


VESTA IHTO’s